Managing Responses

Once your form starts collecting responses, you can manage them directly from the dashboard. This guide covers the submissions table, individual response views, exports, and email notification tracking.

Viewing responses

There are two ways to access your form’s responses:

1. From the forms list — Click the response count link on any form card, or open the ⋯ menu and select Responses.
2. From the form builder — Switch to the Submissions tab at the top of the builder.

Both routes open the submissions table, which displays all responses in a structured, sortable grid.

The submissions table

The submissions table gives you a spreadsheet-like view of every response. Each row is a submission, and each column maps to a field in your form.

Built-in columns

Every submissions table includes these columns by default:

Column	Description
#	The submission number, assigned sequentially.
Email	The respondent’s email address (if collected via an authenticated access mode).
Submitted	The date and time the response was received.
Submitted by	The name of the respondent, if available.
Email status	Whether notification and thank-you emails were sent successfully.

Question columns

In addition to the built-in columns, each question in your form gets its own column. The column type adapts to match the field type — for example, boolean fields show checkmarks, and file upload fields display download links.

For complex field types like matrices and dynamic panels, the table breaks the data into multiple sub-columns so you can see each value individually.

Table settings

Click the Table Settings button (gear icon) in the toolbar to customize which columns are visible and adjust their order. This is especially useful for forms with many fields where you only need to focus on specific data.

Sorting and filtering

• Click any column header to sort by that column. Click again to reverse the sort direction.
• Use column filters to narrow down the data you see. Filter types adapt to the column — text columns support keyword search, while date columns support range filtering.

Individual response view

Click any row in the submissions table to open a detailed view of that response. The response detail panel shows:

• Submission number and timestamp.
• Respondent email (if available) and how long ago it was submitted.
• Email notification status — a badge indicating whether notification and thank-you emails were sent successfully, with a tooltip showing full details.
• Full response data — rendered as an interactive, read-only version of your form with all answers filled in. This lets you see the response exactly as the respondent completed it, including any conditional logic or multi-page navigation.

Exporting data

You can export your responses for use in spreadsheets, databases, or other tools.

CSV export

1. Open the submissions table for your form.
2. Optionally select specific rows using the checkboxes. If no rows are selected, all responses will be exported.
3. Click the Export button in the toolbar.
4. A CSV file will download automatically.

The export respects your current table settings — only visible columns are included in the CSV, and they appear in the same order as your table.

Tip

Apply filters before exporting to create targeted exports. For example, filter by date range to export only last month’s responses.

Deleting responses

To delete responses:

1. Select one or more rows using the checkboxes in the submissions table.
2. Right-click to open the context menu, or use the toolbar action.
3. Select Delete and confirm.

Caution

Deleting responses is permanent and cannot be undone. The associated data and any uploaded files are removed entirely.

Email notification tracking

If you have email notifications enabled, each response tracks the delivery status of all associated emails.

The Email status column shows at a glance whether emails were sent successfully. Hover over the badge to see details:

• How many notification emails were sent (and to whom).
• Whether a thank-you email was sent to the respondent.
• Any delivery errors that occurred.

This helps you quickly identify if a team member missed a notification or if a respondent didn’t receive their confirmation.

Responses from the form card

You don’t always need to open the full submissions table. The forms list gives you a quick summary:

• Each form card shows the total response count.
• Click the count to jump directly to the submissions table.
• Form cards also show the form’s current status — Live, Draft, Closed, or Live · Draft Changes — so you can see at a glance which forms are actively collecting data.

What’s next?

• Publishing & Sharing — Configure access controls and email notifications.
• Formspace Settings — Manage your organization, domain, and subscription.