Managing Your Profile

Your profile contains your personal settings that apply across all Formspaces you belong to. This guide covers everything available on the profile page.

Accessing your profile

Click your avatar or name at the bottom of the sidebar to open the user menu, then select My Profile. The profile page is organized into four tabs.

Details

The Details tab manages your personal information and account.

Personal details

Update your display name — this is the name other team members see, and it appears on form history entries and email notifications.

1. Edit the Name field.
2. Click Save Changes.

Profile image

Upload a profile photo that appears in the sidebar, member lists, and form history.

1. Click the drop zone or drag and drop an image file.
2. Use the crop dialog to position and zoom your photo. The image is cropped to a square.
3. Click Save to upload.

Supported formats are JPEG, PNG, GIF, and WebP, with a maximum file size of 5 MB. You can Change or Remove your photo at any time.

Deleting your account

At the bottom of the Details tab, you can permanently delete your Formspace account.

Danger

Account deletion is irreversible. You will be removed from all Formspaces you belong to, and any Formspaces where you are the sole owner will also be deleted along with all their forms, responses, and data.

Preferences

The Preferences tab lets you customize your Formspace experience.

Settings here may include display options such as theme preferences (light, dark, or system) and other UI customizations. Changes take effect immediately across all your Formspaces.

Formspaces

The Formspaces tab shows every organization you belong to. From here you can:

• See all your Formspaces at a glance, with their names and your role in each.
• Switch to a different Formspace by clicking on it.
• Leave a Formspace you no longer need access to.

This is useful if you collaborate across multiple organizations — for example, if you manage forms for several clients or departments.

Security

The Security tab provides tools to protect your account. It contains several sections:

Linked accounts

View and manage the external accounts connected to your Formspace login:

• Microsoft — Link or unlink your Microsoft account for single sign-on.
• Google — Link or unlink your Google account for single sign-on.

Linking an account lets you sign in with that provider in addition to (or instead of) your email and password.

Passkeys

Passkeys provide a passwordless, phishing-resistant way to sign in using your device’s biometrics (fingerprint, face recognition) or a hardware security key.

To add a passkey:

1. Click Add Passkey in the Passkeys section.
2. Follow your browser or device prompt to create the passkey.
3. The passkey appears in your list with the date it was created.

You can register multiple passkeys — for example, one on your laptop and one on your phone. To remove a passkey, click the delete button next to it.

Tip

Passkeys are the most secure way to sign in. Once you have at least one passkey registered, you can use it from the login page by clicking the passkey button or through your browser’s autofill suggestions.

Password

If you signed up with email and password, you can change your password here:

1. Enter your current password.
2. Enter and confirm your new password.
3. Click Update Password.

If you originally signed up via a social provider (Microsoft or Google) and want to add a password as a fallback, you can set one here as well.

Active sessions

The Sessions section shows all devices and browsers where you’re currently signed in. For each session you can see:

• The browser and operating system.
• When the session was created.
• Whether it’s the current session.

You can revoke any session by clicking the delete or sign-out button next to it. This immediately invalidates that session, requiring a fresh login on that device.

Reviewing your active sessions regularly is a good security practice — if you see a session you don’t recognize, revoke it immediately and consider changing your password.

What’s next?

• Team Members & Roles — Learn about roles and permissions within a Formspace.
• Subscription & Billing — Manage your organization’s plan and billing.
• Formspace Settings — Configure your organization-level settings.