Publishing & Sharing

Once you’ve built your form, it’s time to make it available to respondents. This guide covers everything about publishing, your Formspace subdomain, access controls, and the different ways to share your form.

How publishing works

Formspace uses a draft → publish workflow. When you edit a form in the builder, your changes are saved as a draft. Respondents only ever see the published version of your form.

To publish your form:

1. Open your form in the builder.
2. Switch to the Publish tab.
3. Click Publish to make your form live.

If this is the first time publishing, your form’s status changes from Draft to Live. If you’ve already published and made changes since, you’ll see an Unpublished changes detected banner with a Publish Changes button.

Form statuses

Status	Meaning
Draft	The form has never been published. Only you can see it.
Live	The form is published and accepting responses.
Live · Draft Changes	The form is live, but you’ve made edits that haven’t been published yet. Respondents still see the previous published version.
Closed	The form is no longer accepting responses.

Your Formspace subdomain

Every Formspace (organization) gets its own dedicated subdomain where published forms are hosted. The URL structure is:

https://{your-slug}.forms.space/{form-path}

For example, if your Formspace slug is acme and you have a form with the path customer-feedback, the form URL would be:

https://acme.forms.space/customer-feedback

Customizing your subdomain

On a Premium plan, you can customize your Formspace subdomain:

1. Go to Settings → Details tab.
2. Find the Domain card.
3. Click Customize and enter your preferred slug.

Subdomain slugs must be at least 4 characters, start and end with a letter or number, and can contain lowercase letters, numbers, and hyphens.

Caution

Changing your subdomain will break any existing links to your forms. The old subdomain becomes available for others to claim immediately.

Customizing form paths

By default, each form is accessible via its unique ID. On a Pro plan, you can set a custom, human-readable path for each form:

1. Open your form and go to the Publish tab.
2. In the link bar at the top, hover over the URL and click the edit icon.
3. Enter a friendly slug like customer-feedback or 2025-survey.

Form paths follow the same rules as subdomains — at least 4 characters, alphanumeric with hyphens.

Access controls

The Access card on the Publish tab lets you control who can respond to your form. There are four access modes:

Anyone with the link

The default mode. Anyone who has the form URL can submit a response anonymously — no sign-in or verification required.

Email verified

Respondents must verify their email address before submitting. They can sign in with Microsoft, Google, or verify via a one-time email code. This lets you know who submitted each response.

Organization

Only people who belong to a specific organization can respond. After selecting this mode, click to configure the verification method:

• Email domain — Allow responses from specific email domains (e.g. @acme.com).
• Microsoft tenant — Restrict to a specific Microsoft Entra ID (Azure AD) tenant.
• Google Workspace — Restrict to a specific Google Workspace hosted domain.

Invite only

Only people you explicitly invite can respond. This is the most restrictive mode — see Invitations below for details.

Sharing your form

Once your form is published, you have several ways to share it.

Copy the link

The link bar at the top of the Publish tab shows your form’s full URL. Click Copy URL to copy it to your clipboard, or Open to view it in a new tab.

QR code

Click the QR Code button to generate a QR code for your form. You can:

• Preview the QR code in a dialog.
• Download it as a PNG image for printing or embedding in documents.

Embed on your website

Click the Embed button to get an HTML <iframe> snippet you can paste into any webpage:

<iframe src="https://acme.forms.space/customer-feedback"
        width="100%" height="600" frameborder="0"
        style="border: none; border-radius: 8px;">
</iframe>

Copy the embed code and add it to your website’s HTML.

Invitations

When your form uses Invite only or any authenticated access mode, you can send invitations directly from Formspace.

Sending invites

1. On the Publish tab, scroll to the Invites card.
2. Click Invite in the bottom-right corner.
3. Enter one or more email addresses.
4. Optionally configure expiration and whether the invitee can submit multiple responses.
5. Click Send.

Each invitee receives an email with a unique link to your form.

Managing invites

The Invites card shows all invitations with their current status:

Status	Meaning
Sent	The invitation email was sent and the link hasn’t been opened yet.
Active	The invitee has opened the form link.
Responded	The invitee has submitted a response.
Expired	The invitation link has expired.

You can filter invitations by status and search by email. For each invitation, you can:

• Re-send the invitation email.
• Delete the invitation (revokes access).

Form settings

The Settings card on the Publish tab provides additional controls:

Formspace branding

By default, published forms display a small “Made with getformspace.com” badge. On a Pro plan, you can toggle this off for a clean, branded experience.

Closing a form

Toggle Close form to stop accepting responses. You can close immediately or schedule a specific date and time. Optionally provide a custom message that respondents see when they visit a closed form.

Closed forms display a Closed badge in your forms list. You can re-open a form at any time by toggling the setting off.

Preventing multiple responses

Toggle Prevent multiple responses to ensure each person can only submit once. You can add a custom message that’s shown if someone tries to submit again.

Note

This works best with authenticated access modes (Email verified, Organization, or Invite only) where Formspace can reliably identify individual respondents.

Email notifications

The Email Notifications card lets you send automated emails when responses come in.

Notification emails

Enable notifications and select which team members should receive an email each time a response is submitted. Only team members with verified email addresses are available as recipients.

Thank-you emails

When your form uses an authenticated access mode, you can enable thank-you emails that are automatically sent to respondents after they submit.

Custom email content

On a Pro plan, you can customize the subject line and body text for both notification and thank-you emails. Use {form} and {number} placeholders to include the form name and submission number.

What’s next?

• Managing Responses — View, filter, and export the data you collect.
• Formspace Settings — Configure your organization’s domain, logo, and more.